Pre-Wedding Preparation

• Up to three meeting sessions (in-person or virtual)

• Unlimited email contact from the time of contract

• One venue walk-through to go over details and logistics

• Regular email check-ins and status updates

• Vendor recommendations and access to a preferred vendors list

• Contract review to understand vendor services and identify service gaps

• Develop and manage an expertly curated master wedding-day timeline, built to thoughtfully balance your priorities with the logistical needs of the venue and vendor team

Vendor Coordination

• Confirm services booked and arrival times with vendors

• Distribute timeline to all vendors and answer logistics questions

• Greet vendors upon arrival and coordinate setup

• Distribute final payments to vendors

Event Day Management

• Professional Wedding Coordinator onsite through end of logistics

• Direct and oversee wedding-day setup and strike, ensuring your established plans are carried out as intended

• Assist with décor, personal details, and finishing touches as time and logistics allow

• Serve as the primary contact for all queries, issues, and pain points

• Coordinate ceremony rehearsal 

• Cross-check venue setup for ceremony and reception

• Direct and provide cues to music/photo/video teams

• Organize and distribute personal flowers to wedding party and family members

• Cue wedding party and family for special events (entrances, speeches, etc.)

• Arrange for all personal items to be packed up and given to a designated person

Access to Resources

• Preferred Vendor List

• Planning resources

• Wedding day emergency kit

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A note about setup + strike: Our role is to coordinate, direct, and oversee setup and strike—not to serve as the event’s primary labor crew. Couples are responsible for ensuring adequate setup/strike support is available through their venue, vendors, family/friends, or other helpers. We’ll help determine what support your wedding requires and create a plan for getting it done. If additional hands are needed, dedicated setup/strike staffing can be added to your coordination package (see below).

 

Your Wedding-Day Timeline

Your wedding-day timeline is one of the most important tools we create together. We work to thoroughly understand the day your envision and in partnership with each unique couple, to build a timeline that reflects that vision. Of course, we welcome your input—and that of your vendors—throughout the process. AD Events Co. creates, finalizes, and manages the master timeline to ensure the day works logistically as a whole while prioritizing the experience and needs of our couple.

Timeline changes should be discussed with your coordinator before being finalized or communicated to the vendor team. This allows us to consider how one adjustment may affect other vendors, logistics, transitions, and events throughout the day.

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